At Centcore, we provide effective and comprehensive records management services that will empower you to optimize your records management efficiently and confidently.
Companies collect and store significant amounts of data. This includes critical information for operations, such as active client details and financial records, as well as data required to be kept for years, like past client files and employee information, even if not actively in use.
Efficient records management is essential for operational continuity, compliance, and data security. Centcore’s Records Management Services are designed to help businesses take control of critical and long-term data with precision and reliability.
- Securely manage active and archived records, including client files, financial documents, and employee data
- Ensure compliance with legal and regulatory retention requirements
- Eliminate inefficiencies caused by manual processes and outdated systems
- Access scalable solutions tailored to your organization’s volume and workflow needs
Centcore delivers a streamlined, end-to-end system that simplifies records storage, retrieval, and oversight—so you can stay focused on what matters most.
Secure Records Management Services
Every organization relies on data—how you manage it directly impacts efficiency, security, and compliance. Centcore’s Digital Records Management System (RMS) is a powerful solution built to streamline your operations while safeguarding your most valuable information.
- Centralized Access: Store, organize, and retrieve documents from a single, secure location—ideal for fast reporting, smooth audits, and operational consistency.
- Automated Efficiency: Our RMS intelligently indexes, classifies, and manages records, eliminating manual errors and improving productivity.
- Advanced Security: Protect sensitive data with robust features including encryption, two-factor authentication, role-based access controls, and detailed audit trails.
- Risk Mitigation: Avoid costly data loss, reputational damage, and non-compliance penalties with a system designed for security and accountability.
With Centcore, you’re not just adopting an RMS—you’re investing in a professional-grade solution that supports business continuity, strengthens regulatory compliance, and empowers your team with instant access to what they need, when they need it.
The Three Types of Record Management
Most companies utilize three main types of record management:
- Physical Records: In physical record management systems, companies maintain physical paper records, organized in file cabinets or storage rooms. Authorized users can physically access the space to withdraw and review records, and then put the papers back in the folder. These spaces are secured through locks and physical security systems.
- Electronic Records: Most businesses are transitioning to electronic records. Staff can input information into specific fields, allowing for fast starting, checking, and aggregation, as well as integration with other systems. They can also scan and upload PDFs of vital documents, so no piece of information is lost. Electronic record management systems use digital security methods to restrict access. Common types include document management systems and enterprise content management systems.
- Hybrid: Hybrid systems include both physical and electronic systems. For example, a title office might have an active paper file for in-process homes before scanning all the documents and archiving the property in an electronic system.
The Importance of Record Management Systems
Using a record management system offers several benefits. With the right records management services, companies can:
- Significantly reduce the time and resources used on manual and organized systems, creating more efficient workflows and reducing delays.
- Eliminate errors that come from lost paperwork and gaps in data records.
- Transition to an electronic system to free up physical real estate and reduce their monthly overhead.
- Implement operational changes like data reports and analytics that can use electronic records to create forecasts and reports
- Have clear repositories of information for internal audits and regulatory reviews
- Maintain transparency and security so they can better ensure that no unauthorized users access information
Who Can Benefit From Offsite Record Management
Centcore’s Off-Site Records Management Services offer secure, scalable solutions for businesses that need more than just file storage—they need protection, accessibility, and long-term reliability.
Keeping physical documents or digital files onsite puts your organization at risk. Fires, floods, theft, and hardware failures can result in the loss of critical records. Centcore mitigates those risks with secure off-site storage, including cloud-based solutions that ensure your data is protected and always accessible.
We work with a wide range of industries, including:
- Healthcare providers and clinics
- Law firms and legal departments
- Financial institutions and accountants
- Government agencies and municipalities
- Educational institutions
- Insurance companies
- Real estate firms
- Corporate offices and HR departments
Whether you’re managing patient records, legal case files, tax documents, or employee data, Centcore delivers the infrastructure and expertise to store, secure, and manage records effectively.
Our off-site solutions also support remote access, making it easy for distributed teams and mobile employees to retrieve information without delays. With Centcore, you’re not just storing records—you’re protecting your business, enhancing productivity, and ensuring compliance with confidence.
Discover Exceptional Record Management Protection
Excellent records management services pave the way to excellent business. At Centcore, we’re here to help. We provide comprehensive data center services, including cloud-based storage and support for off-site records management. Contact us today to learn more.
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